Collections Specialist
Description
Who We Are:
Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to an inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do:
The Collections Specialist plays a pivotal role within the credit and collections department, working collaboratively with the team to ensure timely collection of the firm's accounts receivable. This role requires a high level of professionalism, attention to detail, and the capacity to work collaboratively across multiple teams. The Collections Specialist will be instrumental in maintaining the financial health of the firm by supporting effective collections processes and fostering positive client relationships. Based in the Roseland, NJ office, this position offers a hybrid remote work arrangement, combining in-office presence with remote flexibility.
- Manage the accounts receivable (AR) reminder statement process, including follow-up activities as required.
- Engage with both internal and external clients in a professional, confident, and courteous manner at all times.
- Communicate with clients via email and telephone as assigned by the Credit Manager, demonstrating comfort and professionalism in all interactions.
- Demonstrate strong attention to detail, organizational skills, and diligent follow-up.
- Maintain accurate and up-to-date information within the firm’s collections software and filing systems.
- Obtain approval from internal Partners prior to client outreach regarding outstanding balances.
- Investigate and resolve invoice discrepancies by coordinating with clients, attorneys, and billers to reissue bills when necessary.
- Assist with various ad hoc projects as assigned by management.
- Initiate proactive and professional communication with clients to inquire about payment status and facilitate the collection of accounts receivable.
- Monitor and track client payment plans, ensuring adherence to agreed-upon terms.
- Escalate unresolved issues to Credit Managers as appropriate for further action.
- Respond promptly to internal and external client inquiries regarding past due amounts, providing clear and accurate information.
- Analyze client payment trends and deliver comprehensive updates to the Credit Manager to inform next steps.
- Document collection efforts and outcomes accurately in ARCS2G, scheduling subsequent follow-ups as needed.
- Prepare, generate, and review reports prior to distribution to ensure data integrity.
- Collaborate with Credit Managers to present proposed payment plans to attorneys and clients, fostering consensus and timely resolution.
- Work closely with the Revenue Team to identify and implement process improvements.
- Conduct semi-yearly project to determine collectability of client AR and WIP.
- Ad hoc projects as assigned.
- A minimum of 5 years of accounts receivable collections experience
- Experience within a law firm accounting environment is desirable.
- Proficiency in Microsoft Excel and Word; familiarity with MiniSoft ARCS2G law firm collections software and Aderant is advantageous.
- Exceptional verbal and written communication skills, with the ability to interact effectively with colleagues and clients at all levels.
- Demonstrated ability to manage multiple tasks and priorities efficiently in a fast-paced environment.
- Exhibits professional maturity and remains composed under pressure.
Schedule: Full-time, Hybrid, Monday through Friday, 9:00 am – 5:00 pm ET
Amount of Travel Required: None
For candidates meeting the requirements, the expected base salary is $75,000 to $85,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
